Official Event Name:

2018 ELECTRIC POWER Conference & Exhibition

Event Website:

www.electricpowerexpo.com

Exhibition Dates:

March 20-21, 2018

Conference Dates:

March 19-22, 2018

Event Venue:

Gaylord Opryland Resort & Convention Center, Nashville, TN

Hotel Reservations:

Hotel reservations can be made through Gaylord Opryland, the official housing company for ELECTRIC POWER. To view the complete list of available hotels and to make your reservation, visit https://aws.passkey.com/event/49128341/owner/760/rooms/list?eventInventory=true&listAll=true

Move-In Hours:

Sunday, March 18:
8:00 AM – 5:00 PM (Booths #601 and above)
3:00 PM – 5:00 PM (Booths #100 – #525)

Monday, March 19:
7:00 AM – 6:00 PM

*2018 will follow a targeted move-in schedule, please reference the schedule for your designated move-in time based on your booth #
*All exhibits must be fully installed by 6:00 PM on Monday, March 19*Double time rates will apply during move-in all day Sunday, March 18

Exhibit Hall Hours:

Tuesday, March 20:
11:00 AM – 6:00 PM

Wednesday, March 21:
11:00 AM – 3:30 PM

Move-Out Hours:

Wednesday, March 21:
3:30 PM – 9:00 PM

Thursday, March 22:
8:00 AM – 12:00 PM

*All exhibitor material must be removed from the exhibit facility by 12:00 PM on Thursday, March 22

Show Management:

Access Intelligence
11000 Richmond Dr, Suite 690
Houston, TX 77042

Official General Services Contractor:

Freeman
Phone:  (615) 884-5785E-mail:
[email protected]  

Freeman Advance Order Deadline:

Monday, February 26, 2018

Shipping Information – Warehouse

Accepting shipments Monday, February 19 – Monday, March 12.

Exhibiting Company Name / Booth #
ELECTRIC POWER 2018
c/o FREEMAN
1701 Lebanon Pike Circle
Nashville, TN 37210

Shipping Information – Show Site

Accepting shipments beginning on Sunday, March 18.  Shipments arriving before may be REFUSED by the facility.

Exhibiting Company Name / Booth #
ELECTRIC POWER 2018
c/o FREEMAN
Gaylord Opryland Resort & Conv Center
2816 Opryland Dr.
Nashville, TN 37214

Booth Equipment:

Each 10×10’ booth will be set up with 8’ red back drape, 3’ high red side dividers and a 7”x44” one-line ID sign.

Show Colors:

Red back drape with red side dividers

Booth Carpeting:

The exhibit hall is not carpeted and exhibitors are required to provide floor covering. Aisles will be carpeted in tuxedo (black and grey tweed).

Maximum Height Allowance:

Inline (Linear) Booths:  8’ on the back wall
Perimeter Booths:  12’ on the back wall
Split Island Booths:  16’ on the back wall
Island Booths:  25’

See display guidelines for exact specifications.

Conference Dress Code:

Business Casual

DATE

ITEM

VENDOR

COMPLETE
(for company use only)

January 29

Deadline to submit free 30-word company listing to be included in the onsite show guide

Show Management

 

February 14

Deadline to upgrade sponsor logo in show guide

Show Management

 

February 14

Deadline to submit advertisements for show guide

Show Management

 

February 16

Deadline to book hotel room at a discounted rate within the ELECTRIC POWER block at the Gaylord Opryland Resort & Convention Center. Visit our website to register

Gaylord Opryland

 

February 19

Freeman Services will begin accepting material to their warehouse location.

Freeman

 

February 19

Exhibitor Appointed Contractor Form Deadline

Show Management

 

February 26

Freeman Services Discount Deadline
Take advantage of discounted pricing by ordering electric, furniture, carpet, etc. online at www.freeman.com

Freeman

 

February 27

Advanced Order Deadline for PSAV audiovisual equipment, computer rental, rigging & signage orders
Please e-mail [email protected] to place your order

PSAV

 

March 2

Gaylord Advanced Rate Deadline
Take advantage of discounted pricing for internet, electrical, plumbing, telephone, etc.

Gaylord Opryland

 

March 5

Certificate of Liability Insurance Form Deadline

Show Management

 

March 7

Catering orders due to the Gaylord Resort & Convention Center
Please e-mail Romero Hernandez at [email protected] to place your order.

Gaylord Opryland

 

March 10

Deadline to submit Lead Retrieval Form. You can order online at www.customreg.com/leads and use code EP2018

Show Management

 

March 12

Advanced Shipping Deadline to Freeman Warehouse
Material arriving after March 12 will be charged an additional fee

Freeman

 

March 12

Teasley’s Convention Florist Order Form Deadline

Teasley’s

 

March 18

Gaylord Opryland Resort & Convention Center will begin accepting onsite shipping material
Shipments arrived BEFORE 9:00AM may be refused

Gaylord Opryland

 

March 18

Deadline for exhibitors to register booth personnel in order to receive unlimited booth personnel for the event

Show Management

 

March 18

EXHIBITORS ATTENDING CONFERENCE SESSIONS:
Last Day for Pre-Registration Discount

Show Management

Where is the ELECTRIC POWER Conference & Exhibition taking place?

The event is taking place at the Gaylord Opryland Resort & Convention Center in Nashville, TN. The exhibit hall will be Ryman B1-B6.

What are the dates of the Conference?

The Conference is March 19 – 22, 2018 and the Exhibition is March 20 – 21, 2018

What are the move-in hours?

Sunday, March 18: 8:00 AM – 5:00 PM (Booths #601 and above)
Sunday, March 18: 3:00 PM – 5:00 PM (Booths #100 – #525)
Monday, March 19: 7:00 AM – 6:00 PM (Open to all exhibitors)

Are we able to move-in earlier than Sunday, March 18?

No. We are unable to offer early move-in due to our contracted hours. Please contact Dana Ronan at [email protected] with questions.

What are the Exhibit Hall hours?

Tuesday, March 20: 11:00 AM – 6:00 PM
Wednesday, March 21: 11:00 AM – 3:30 PM

How do I make hotel reservations at the Gaylord Opryland?

Hotel reservations can be made online or by calling the Gaylord Opryland directly at (615) 889-1000 and referencing the ELECTRIC POWER Conference & Exhibition. A discounted rate of $221 per night (plus $20 resort fee and applicable taxes) has been secured for ELECTRIC POWER participants at the Gaylord Opryland. The deadline to secure the discounted hotel rate is Friday, February 16, 2018. Contact Kim Arellano at [email protected] or (713) 343-1879 with any questions.

What is included with the resort fee?

· Resort Savings Card

· In -room wired and wireless high-speed internet

· Wireless high-speed internet access in public areas (excluding convention center)

· Fitness Center Access

· Designated complimentary in-room beverages

· Scheduled Complex Shuttle Service

· Online access to Wall Street Journal

· Local and toll free 800 telephone calls (20 min per call)

· Exclusive to Marriott Rewards Gold and Platinum Elite Members: Access to steam, sauna and locker rooms at Relache Spa

Who is the General Services Contractor (Decorator) for the show?

Freeman is the General Services Contractor and they can be reached at (615) 884-5785 or by e-mail at [email protected]

What is the Freeman Advance Order Deadline?

The deadline to take advantage of the discounted pricing is Friday, February 26, 2018.

How do I update my company listing online?

Your company listing can be updated in the Exhibitor Resource Center. The deadline for the onsite program guide is Friday, January 29.

Is union labor required for installation/dismantle of the exhibit booths?

No. In Nashville, full time employees of the exhibiting companies may install/dismantle their own booth without the assistance of union labor.

Are we allowed to carry items into the exhibit hall ourselves?

Yes. Exhibitors and full time employees of exhibiting companies may hand carry their own materials into the exhibit facility. However, the use or rental of dollies, flat trucks, pallet jacks or other mechanical equipment is not permitted. Bellman from the hotel will not be allowed to drop materials off to the booths.

What are the maximum height limits?

Inline (Linear) Booths: 8’ on the back wall     Perimeter Booths: 12’ on the back wall

Split Island Booths: 16’ on the back wall       Island Booths: 25’

Is carpet or floor covering required in my booth?

Yes. All booths must provide floor covering that covers the entire booth space. Any booths not carpeted by 6:00 PM on Monday, March 19 will be carpeted by Freeman at the exhibitor’s expense.

What is the Advance Warehouse address?

Exhibiting Company Name / Booth #
ELECTRIC POWER 2018
c/o FREEMAN
1701 Lebanon Pike Circle
Nashville, TN 37210
Accepting shipments beginning on Monday, February 19 – Monday, March 12. Shipments will be accepted after the 12^th for an additional surcharge.

What is the Show Site Address?

Exhibiting Company Name / Booth #
ELECTRIC POWER 2018
c/o FREEMAN
Gaylord Opryland Resort & Convention Center
2816 Opryland Dr.
Nashville, TN 37214
Accepting shipments beginning on Sunday, March 18. Shipments arriving before may be REFUSED by the facility.

How many badges come with the booth?

Every booth will receive unlimited booth personnel passes.

How do I register my booth staff?

You can register them online in the Exhibitor Resource Center. For information on the resource center, please contact Melissa Helms at [email protected]

Are we able to attend the Conference sessions?

Booth personnel passes do not include access to the conference sessions, however, discounted pricing is available to upgrade. The available packages and pricing can be found in the Exhibitor Resource Center. For questions about upgrades, please contact Jill Dean at [email protected]

What other marketing opportunities are included with our exhibit booth?

In the Exhibitor Resource Center you will be able to:

· Create a customized HTML e-mail to send to your clients and prospects

· Build your own personalized banner ad to promote your presence at the event

· Create a customized coupon pass to send to your clients and prospects offering them a discount on the registration fees.

Is the attendee list available to exhibitors?

We do offer pre & post show attendee lists, pre-show HTML blasts and post-show HTML blasts for a fee. For more information, please contact Jason Smith at [email protected].

I just received an e-mail offering to sell me the attendee list? Is this a legitimate offer?

No. Any companies reaching out to our exhibitors offering to sell them the attendee list are not affiliated with ELECTRIC POWER and therefore do not have access to the attendee list.

I’m interested in becoming a sponsor, who should I talk to about available options?

Contact Jason Smith at +1-713-343-1889 or by email at [email protected] to discuss your company's objectives and how to ensure their met at ELECTRIC POWER 2018.